Propeller is an Equal Opportunity Employer, and we are committed to taking positive action necessary to ensure equal opportunity for all applicants.

Employment

• Senior External Relations Manager
• (Senior) Development Coordinator
• Finance & Operations Manager

Volunteers

• Propeller Incubator Host, Work Trade

Senior External Relations Manager

Position Overview
Propeller is seeking a driven professional to support our growing development and fundraising efforts while also engaging with our community members and stakeholders. The Senior External Relations Manager will work closely with the Senior Storytelling Manager and Executive Director to manage Propeller’s corporate and individual engagement strategies to drive an increase in funds raised and services provided for social ventures. A successful candidate in this role will need to be able to effectively communicate Propeller’s mission, vision, and programming to stakeholders while identifying, cultivating, and stewarding donors through the giving process.

Major Responsibilities & Outcomes

• Design, implement, and manage a comprehensive, proactive engagement plan focused on expanding and enhancing corporate and individual relationships.
• Maintain a robust portfolio of contacts with corporate individuals, creating engagement plans customized for them with compelling presentations and comprehensive proposals.
• Coordinate with senior leadership to cultivate and develop relationships with high level corporate and individual prospects.
• Maintain high quality stewardship process for active corporate and individual prospects and donors.
• Represent Propeller at external meetings and speaking engagements, when appropriate, to promote the impact of our organization, provide support to our partners, and assist in collaboration efforts.

Relationship Management

• Persuasive Communication: Effectively articulates the mission, priorities, and special initiatives of Propeller to a broad range of stakeholders, highlighting past successes with fluency.
• Donor and Stakeholder Engagement: Develops strong relationships with corporate and individual donors to understand how best to craft compelling asks tailored to their interests. Develops strong relationships with stakeholders and organizations relevant to Propeller’s impact to identify opportunities for partnership and collaboration.
• Stakeholder-Wide Development Transparency: Maintains systems and tools that ensure all relevant funders, board members, staff, policymakers, thought leaders, and partners in fundraising/revenue development have the tools they need to support Propeller’s development.

Strategic Development and Management

• Excellent Project Management: Collaborates with the Development team and Executive Director to develop strategic long-term plan for corporate and individual giving campaigns while demonstrating strong ability to plan and prioritize deliverables to meet individual and organizational goals.
• Mission-Driven, Knowledgeable, and Accurate Communication: Develops all written fundraising materials, including proposals and presentations, with close attention to detail.
• Driven and Well-Executed Writing: Develops compelling, factual, quality, timely, relevant, and comprehensive proposals and presentations for corporate and individual donors with few, if any, edits needed. Supports the drafting and submission of foundation grant applications and government proposals, as needed. Supports in the analysis of organization data and drafting of funder report materials, as needed.
• Collaborative Mindset: Coordinates across departments as necessary to organize proposals and presentations, as well as drive revenue. Supports the Senior Storytelling Manager and the Executive Director in building and sustaining a culture of philanthropy within Propeller and with Propeller’s partners.
• Organized and Thorough Calendar Management: Manages a moves management calendar of corporate and individual donor pipeline. Ensures that all deadlines and communication touchpoints are met in a timely manner.

Critical Competencies

• Strong writing and editing skills, particularly focused on data-driven value propositions.
• Proven and consistent track record developing compelling, informed proposals based on corporate donors’ interests.
• Proven and consistent track record identifying, cultivating, and stewarding donors. Demonstrates high quality relationship management at various levels of engagement. Relevant transferrable experience includes B2B sales and CSR programs.
• Strong interpersonal skills: Able to tune into others’ feelings, thoughts, and motivations and earn trust by consistently demonstrating integrity, authenticity, and professional competence. Excellent communication and presentation skills. Executes duties with attention to customer service. Takes responsibility for resolving inquiries from teammates with accurate, consistent, and timely responses.
• Self-motivated, innovative, and can work with considerable independence within the context of an overall strategy, team environment, and a variety of diverse stakeholders.
• Ability to maintain a high level of poise and professionalism in all circumstances.
• Ability to handle a variety of projects in a fast-paced environment while maintaining accuracy and completion in a timely manner.
• Commitment to Propeller’s mission, vision, and values.
• Bachelor’s degree or equivalent knowledge + 5–7 years’ relevant experience, or Master’s or equivalent knowledge + 3–5 years’ relevant experience.
• (Preferred) Experience raising funds from institutional donors in areas of racial equity and/or economic development.
• (Preferred) Experience managing relationship management systems, such as Salesforce or Raiser’s Edge.
• (Preferred) Knowledge of AFP, BBB, IRS, and CFRE guidelines and policies.
• (Preferred) Understanding of and experiencing leveraging CRA credits.

Travel with some evening and weekend work required. This is a salaried and exempt position.

Compensation: $64,700+ annually, commensurate with experience and qualifications. Propeller also offers a competitive benefits package, including health, dental, vision, retirement, paid time off, and professional development.

Start Date: March 2020 – April 2020

To Apply
Priority Application Deadline: March 15, 2020; we recommend early applications and may fill the position before the deadline.

Application Directions: Apply here by presenting your cover letter, resume, 1 writing sample (preferably in the form of donor communication, proposal, or presentation), and responses to the questions below:

• Why are you passionate about building an equitable and inclusive business/entrepreneurship ecosystem through community partners and cultivating donors?
• What do you think will be your greatest strength in this role? In what way do you think you will need to grow the most to be successful in this role?
• What do you find gives you the most energy in your current work?
• What drains your energy the most in your current work?
• What are your salary requirements?

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(Senior) Development Coordinator

Position Overview
Propeller is seeking a driven development professional to support our growing development and fundraising efforts. The (Senior) Development Coordinator will work closely with the Senior Storytelling Manager and Executive Director to achieve Propeller’s fundraising goals. The focus of this position will be to develop high quality application and proposals to continue the effective steward of our existing and prospective funders, to both ensure we are meeting the expectations and needs of our funders and that we continue to have robust and quality programming.

Major Responsibilities & Outcomes
Responsible for the execution of projects to achieve results of Propeller’s broad fundraising strategies. Duties include:

Grant Writing and Management

• Mission-Driven, Knowledgeable, and Accurate Communication: Develops all written fundraising materials, including reports and acknowledgment letters, with close attention to detail, producing no errors.
• Driven and Well-Executed Writing: Develops compelling, factual, quality, timely, relevant, and comprehensive grant proposals with few, if any, edits needed. Accountable for the drafting and submission of all public and private foundation grant proposals – approximately $5 million in requests per year. Supports the drafting and submission of government proposals, as needed. Supports in the analysis of organization data and drafting of funder report materials.
• Collaborative Mindset: Coordinates across departments as necessary to organize proposals and grant applications, as well as drive revenue. Supports the Senior Storytelling Manager and the Executive Director in building and sustaining a culture of philanthropy within Propeller and with Propeller’s partners.
• Organized and Thorough Calendar Management: Manages a grants calendar of letters of intent and grants. Ensures that all deadlines are met in a timely manner.

Relationship Management

• Persuasive Communication: Effectively articulates the mission, priorities, and special initiatives of Propeller to a broad range of stakeholders, highlighting past successes with fluency.
• Donor Acknowledgement: Coordinates transition of system for receipt and thank you letter generation into website donation platform.
• Stakeholder-Wide Development Transparency: Implements systems and tools that ensure all relevant funders, board members, staff, policymakers, thought leaders, and partners in fundraising/revenue development have the tools they need to support Propeller’s development.

Critical Competencies

• Strong writing and editing skills, particularly focused on data-driven value propositions.
• Proven and consistent track record developing compelling, data-driven grant proposals to foundation and government funders, resulting in funding.
• Strong interpersonal skills: Able to tune into others’ feelings, thoughts, and motivations and earn trust by consistently demonstrating integrity, authenticity, and professional competence. Excellent communication and presentation skills. Executes duties with attention to customer service. Takes responsibility for resolving inquiries from teammates with accurate, consistent, and timely responses.
• Self-motivated, innovative, and can work with considerable independence within the context of an overall strategy, team environment, and a variety of diverse stakeholders.
• Ability to maintain a high level of poise and professionalism in all circumstances.
• Ability to handle a variety of projects in a fast-paced environment while maintaining accuracy and completion in a timely manner.
• Commitment to Propeller’s mission, vision, and values.
• Bachelor’s degree or equivalent knowledge + 3–5 years’ relevant experience, or Master’s or equivalent knowledge + 1–3 years’ relevant experience.
• (Preferred) Experience raising funds from institutional donors in areas of racial equity and/or economic development.

Travel with some evening and weekend work required. This is a salaried and exempt position.

Compensation: $52,000+ annually, commensurate with experience and qualifications. Propeller also offers a competitive benefits package, including health, dental, vision, retirement, paid time off, and professional development.

Start Date: March 2020 – April 2020

To Apply
Priority Application Deadline: February 21, 2020; we recommend early applications and may fill the position before the deadline.

Application Directions: Apply here by presenting your cover letter, resume, 2-3 writing samples (preferably in grant writing and/or reporting), and responses to the questions below:

• Why are you passionate about building an equitable and inclusive business/entrepreneurship ecosystem, writing, storytelling, and cultivating donors?
• What do you think will be your greatest strength in this role? In what way do you think you will need to grow the most to be successful in this role?
• What do you find gives you the most energy in your current work?
• What drains your energy the most in your current work?
• What are your salary requirements?

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Finance & Operations Manager

Position Overview
The Senior Finance and Ops Coordinator will manage the organization’s financial operations in partnership with our outsourced finance and accounting firm and in alignment with Propeller’s financial and operational policies and procedures. This includes grants allocations and the financial portion of grants management, oversight of accounts payable and receivable, payroll, budgeting, production of financial statements and reports, and operational compliance (taxes, insurance, etc.) The Senior Coordinator is responsible for stewarding Propeller’s funds and managing the organization’s finance and accounting functions. 

Major Responsibilities & Outcomes

• Financial Grants and Donor Management: Ensures compliance with donor requirements and wishes. Partners with external finance contractor to ensure expenditures are properly allocated, collates financial reporting materials for all donor segments, maintains accurate and updated budgets for all on a monthly or quarterly basis, ensures compliance with restricted v. unrestricted grant restrictions, processes donations, timely and accurate support to senior staff in budget preparation and pro formas, and notifies senior staff when grant budgets need amendments.

• Oversees processing deposits, payments, and contracts: In partnership with external finance and bookkeeping contractors, ensures that all accounting for the nonprofit, including our co-working facility, is done in accordance with Propeller Financial Policies and Procedures. This includes coordinating with organizational vendors in executing billing process, resolving vendor questions, and processing bills, invoices, requisitions, sub-grants, and timesheets as needed. Coordinates with internal and external stakeholders so that relevant organizational contracts, agreements, and receipts are accurately drafted, completely correct, and submitted according to schedule.

• Ensures an accurate and current accounting of the financial position of the organization: Partners with the external finance and accounting contractor to ensure timely and accurate processing of the monthly close checklist in full compliance with Propeller Financial Policies and Procedures and donor/grant contracts for both the nonprofit and co-working facility. Specific tasks include: reviewing and correcting cost allocations, monthly net asset roll forward, deposits, and departmental budget to actuals. External contractor is responsible for statement reconciliations and bookkeeping.

• Audit and Tax Prep: Prepares for annual audit and tax filings in partnership with external finance and accounting contractor by maintaining accounting, files, procedures, and reports throughout the year in preparation for the yearly audit, performs yearly audit prep and works with auditors and external finance contractor during audit to produce a clean audit (no deficiencies, minimal adjusting journal entries, or auditor-stated areas for improvement.)

• Financial Reporting and Budgeting: In partnership with external contractor and leadership team, prepares accurate and easy-to-understand pro formas and budget to actuals for different stakeholders – board, ED, and departments – to ensure appropriate planning takes place. Works with department leads to develop the organization’s annual budget forecasts. Results include strong understanding of budget scenarios, decentralized and smooth departmental budgeting processes, and quarterly/biannual rebudgeting process if restricted revenue requires rebudgeting. Generate, analyze, and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements, and oversee all financial, project/programs and grants financial reporting.  Implement a robust contract management and financial management/reporting system. Serves as liaison to Propeller Board Finance Committee.

• HR compliance and administration: Oversees payroll and benefits administration. Maintains consistent accuracy of payroll, withholding, and benefits (e.g. health insurance, PTO, etc.) payments. Ensures new hire documents are complete and accurate and that new hires/contractors receive documents in a timely and user friendly fashion. Processes documents in a timely manner and in compliance with employment regulations.

• Operational Compliance: Ensures all tax amounts are accurate and paid on time.  Maintains appropriate insurance coverage for all aspects of the business. Drafts contracts using company templates, and ensures Propeller’s work with contractors is in compliance with best practices.

• Supports: The development team and Executive Director in fund development goals and grant reporting, the board finance committee management, and the Operations and Facility team in pro forma development.

Critical Competencies

• Experience in nonprofit grants management.
• Experience in nonprofit accounting (e.g. revenue recognition, public support testing, 990 reporting).
• Working knowledge of GAAP, audits, and other regulatory requirements in the financial field.
• Expert computer skills, including Office, with proficiency in Excel and Quickbooks.
• Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have accounting backgrounds.
• Emotional intelligence and maturity – Able to tune into others’ feelings, thoughts, and motivations and earn trust by consistently demonstrating integrity, authenticity, humility, growth mindset, and professional competence. Takes responsibility for resolving inquiries from teammates with accurate, consistent, and timely responses.
• Reliability – Lives up to verbal and written agreements.
• Organization, planning, and attention to detail – Able to meet deadlines and prioritize multiple simultaneous requests. Able to produce significant output with minimal wasted effort. Track record of successfully and efficiently driving projects to completion. Strong time management skills and ability to communicate production timeline on multiple projects. 
• Attention to Detail – Precision and quality focused, methodical, with great patience and attention to detail. Does not let important details slip through the cracks or derail a project. 
• Analytical Skills – Able to structure and process qualitative or quantitative data and draw insightful conclusions. Enthusiasm and passion for data, data analysis, process management, process testing, details, and accuracy.
• Proactivity and quick learning – Comfortable working independently. Brings new ideas to the organization. Demonstrates ability to quickly and proficiently understand and absorb new information.
• Bachelor’s or equivalent knowledge + 3-5 years experience, or Master’s or equivalent knowledge +1-3 years’ experience.

Compensation

• Salary begins at $57,000+ annually.
• Propeller also offers a competitive benefits package that includes health, dental, and vision insurance; long- and short-term disability insurance; retirement, paid time off, and professional development.

Travel with some evening and weekend work required. This is a salaried and exempt position. 

Start Date: Feb-April 2020

To Apply
Apply here by presenting your resume and responses to the questions below:


• Why are you passionate about entrepreneurship and building an equitable and inclusive equitable and inclusive entrepreneurship ecosystem? (1-2 sentences)
• Why are you passionate about nonprofit grants management, finance, and accounting? (1-2 sentences)
• What do you think will be your greatest strength in this role? In what way do you think you will need to grow the most to be successful in this role? (1-2 sentences)
• What do you find gives you the most energy in your current work? What drains your energy the most in your current work? (1-2 sentences)
• What are your salary requirements?

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Propeller Incubator Host, Work Trade

Your Role

As a host, you will be the first point of contact for our members, guests, and curious community members who come into the space. Your job is to orient all stakeholders to make sure that everyone is getting the most out of Propeller Incubator, our community and resources.

Host Responsibilities

• Front Desk: We ask that host greet visitors, answer co-workers’ questions, collect and distribute mail, answer the telephone, provide tours of the incubator, and process payments for Day Passes, Punch Cards, and Events. Hosts will also be expected to assist with opening, closing, and daily operations tasks.

• Propeller Project: We ask that hosts develop and implement a community project during their time here. Examples of community projects include organizing yoga classes, working on an Incubator member spotlight blog, pop-up breakfasts, round table discussions, happy hours, etc.

• Event Hosting; Propeller Incubator hosts off-hour and weekend events. Hosts are able to serve as building hosts for these events to maintain the security of Propeller Incubator facilities, assist with janitorial needs, support event registration, building opening and closings. Event staffing needs will be communicated at least one week before the event.

• Greet everyone who comes through the door, including members and guests. Direct everyone to appropriate locations throughout the building. Give tours to potential new members and curious folks who wander in.

• Keeping Propeller clean and well stocked. Propeller has biweekly janitorial service, but we rely on our members and staff to clean up after themselves in between. This means you will be expected to occasionally take out the trash, empty the dishwasher, clean up spills, make coffee, restock the bathrooms and kitchen, clear off conference tables, etc. as needed.

• Administrative and tech support for members; including receiving and distributing mail, installing printer drivers and troubleshooting printing issues, assisting with projectors and event set-up, etc.

• Answering the Propeller Incubator office phone and getting calls and messages to the appropriate staff members.

• Answering questions from members and guests about the building, neighborhood, Propeller services, other organizations, etc.

• Building community through member introductions and your special project. Interacting with members in the common areas and facilitating connections between members.

• Understanding members’ businesses and needs and finding potential resources for them within the network.

• You are welcome to bring other projects to work on while you are at Propeller, however we ask you prioritize your propeller host duties while you are on shift.

• Commitment to Excellence: Propeller Incubator Host Program is a reflection of our commitment to excellence. We ask that hosts call within 24 hours of shift to cancel, reschedule monthly hours when needed, and be punctual for their shifts.

• Hosts who do not fulfill expected duties and hours, or act outside of Propeller Incubator’s standards of conduct will be asked to forfeit their 24-hour access card to the Incubator Manager.

Time Commitment

As a host we ask you to commit to working 15 hours per month for a 2 – 6 month time frame.

Compensation

During 2- 6 months of your hosting, you will receive a co-working membership with 24/7 access, introductions and mentoring from Propeller staff when requested, references from Propeller team members, and access to meeting and event spaces for your own activities if needed.

To Apply:

Apply here

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