Propeller is an Equal Opportunity Employer, and we are committed to taking positive action necessary to ensure equal opportunity for all applicants.

Employment

• Senior Operations Coordinator or Operations Manager
• Senior Finance Coordinator or Manager

Volunteers

• Propeller Incubator Host, Work Trade
• Intern

Senior Operations Coordinator or Operations Manager

Position Overview
The Senior Operations Coordinator or Operations Manager works as a part of a dynamic team to support and execute the operations of Propeller’s nonprofit accelerator and for-profit incubator goals. The focus of this position will be to continually improve the effectiveness and efficiency of operational and facility function.

Major Responsibilities & Outcomes

Finances

• Leads property acquisition planning, implementation, deliverables, and achievement of results. Results include creating pro-formas, reviewing legal contracts, negotiating with lenders, property owners, and city officials, working with the board, and negotiating the best terms possible for property acquisitions.
• Oversees facilities maintenance, improvement, operations, sales/business development, and profitability.
• Oversees the Incubator Manager to ensure a consistently clean, organized, functional, well-kept, and well-stocked incubator facility with high customer satisfaction, high responsiveness to customer needs, efficient and improved processes..

Operations

• Responsible for procurement diversification initiatives and ensures gender and racial equity across all departments of the organization.
• Responsible for general office operations to ensure Propeller’s physical office demonstrates customer service and operational efficiency (e.g., supplies are available when needed, and office is organized and presents professionally).

IT and Database Management

• Leads organization-wide database and IT visioning, conceptualization, planning, implementation, deliverables, and achievement of results.
• IT includes software, hardware, etc.
• Database includes the visioning, conceptualization, planning, implementation, deliverables, and achievement of results in Dropbox, Drive, and Salesforce.

Management

• Empowers direct report(s) in the operations team to achieve results and personally models and teaches Propeller’s core values.
• Coaches direct reports to ensure that reports exemplify Propeller’s five values of passion and joy, focus on results, team empowerment, vulnerability, and equity.
• Fully embraces Propeller value of passion and joy for the team, clients, day to day work, and mission.

Earned Revenue

• Supports the development, structure and implementation of all earned revenue opportunities for Propeller, including fee for service consulting.
• Other duties as needed.

Critical Competencies

• Interpersonal skills — Able to tune into others’ feelings, thoughts, and motivations and earn trust by consistently demonstrating integrity, authenticity, and professional competence. Excellent communication and presentation skills. Executes duties with attention to customer service. Takes responsibility for resolving inquiries from teammates with accurate, consistent and timely responses.
• Management skills – successful experience empowering team members to achieve results. Experience motivating, coaching, and developing high-performing teams.
• Work ethic and follow through – Demonstrates tenacity and willingness to go the distance to get something done. Lives up to verbal and written agreements, regardless of personal cost. Able to produce significant output with minimal wasted effort.
• Organization, planning, and attention to detail – Able to meet deadlines and handle and prioritize multiple simultaneous requests. A documented history of successfully and efficiently driving projects to completion. Strong time management skills and ability to communicate production timelines on multiple projects. Plans, organizes, schedules, and budgets time in an efficient, productive manner. Precision and quality focused, methodical, with great patience and attention to detail. Does not let important details slip through the cracks or derail a project.
• Analytical skills – Able to structure and process qualitative or quantitative data and draw insightful conclusions. Enthusiasm and passion for data, data analysis, process management, process testing, details, and accuracy.
• Proactivity and quick learning– Comfortable working independently. Brings new ideas to the organization. Demonstrates ability to quickly and proficiently understand and absorb new information from new business models, critical relationships, and new sectors.
• Ego in Check/Openness to criticism and ideas – Often solicits feedback and reacts calmly to criticism or negative feedback. Admits to mistakes.
• Proficient in QuickBooks, Excel, Word, and PowerPoint.
• (preferred) Demonstrated ability or expertise in successfully managing databases, Excel data sets, and data analytics.
• (preferred) Familiarity with Salesforce best practices and functionality a bonus.
• (preferred) Demonstrated ability to design and implement new processes, to understand and articulate complex requirements, and to easily shift between precise detailed work and big picture project management.
• Commitment to Propeller’s mission, vision, and values.
• Senior Coordinator level: Bachelor’s degree or equivalent knowledge + 3-5 years’ experience, or Master’s or equivalent knowledge + 1-3 years’ experience.
• Manager level: Bachelor’s degree or equivalent knowledge + 4-6 years’ experience, or Master’s or equivalent knowledge + 2-4 years’ experience.

Compensation: Commensurate with experience and qualifications.

• Senior Coordinator-level candidates: Salary begins at $46,000+ annually.
• Manager-level candidates: Salary begins at $60,000+ annually.
• Propeller also offers a competitive benefits package that includes health, dental, and vision insurance; long- and short-term disability insurance; retirement, paid time off, and professional development.

Travel with some evening and weekend work required. This is a salaried and exempt position.

Start Date: February 2019

To Apply

Apply here by presenting your resume, cover letter, and responses to the questions below. In your cover letter, please explain how you heard about Propeller and your interest and qualifications in the position.

• Why are you passionate about business operations?
• What do you think will be your greatest strength in this role? In what way do you think you will need to grow the most to be successful in this role?
• What do you find gives you the most energy in your current work? What drains your energy the most in your current work?
• What are your salary requirements?

BACK TO TOP

Senior Finance Coordinator or Manager

Position Overview
The Finance Manager will manage the organization’s financial operations, including oversight of accounts payable and receivable, budgeting, production of financial statements and reports, and advisement of the senior management team on financial decisions. The Finance Manager is responsible for monitoring and maintaining internal controls, while overseeing financial systems and related compliance requirements. To responsibly steward Propeller’s funds and, manage the organization’s finance and accounting functions.

Major Responsibilities & Outcomes

• Oversees processing deposits and payments in a timely manner: Ensures that all accounting for the nonprofit and for-profit facility is done in accordance with Propeller Financial Policies and Procedures. This includes processing receipts, bills, invoices, requisitions, sub-grants, and timesheets.
• Maintains an accurate and current accounting of the financial position of the organization: This includes timely and accurate processing of the monthly close checklist in full compliance with Propeller Financial Policies and Procedures, including cost allocations, monthly and annual journal entries, monthly net asset roll forward, deposits, invoicing, statement reconciliations, and departmental budget-to-actuals. For the for-profit social enterprise, this includes monitoring cash flow, debt service, and quarterly pro formas. Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Financial Reporting: Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements. Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting. Effectively communicate and present the critical financial matters to the board of directors.
• Audit: Coordinate and lead the annual audit and tax functions, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary. Oversee and lead annual budgeting and planning process in conjunction with the Senior Director of Impact and Operations; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Budgeting: Prepares accurate, and easy to understand pro formas and budget to actuals for different stakeholders – board, Executive Director, and departments – to ensure that appropriate planning takes place. Works with department leads to develop the organization’s annual budget forecasts. Results include strong understanding of budget scenarios, decentralized and smooth (to user) departmental annual budgeting processes that has the buy-in of the whole staff, and quarterly/biannual rebudgeting processes if restricted revenue requires rebudgeting.
• Ensures compliance with donor requirements and wishes: Ensures expenditures are properly allocated, maintains accurate budgets for every grant which are updated on a monthly basis, ensures that income is properly treated as either unrestricted, temporarily or permanently restricted funds, processes donations, timely and accurate support to senior staff in budget preparation and pro formas, and notifies senior staff when grant budgets need amendments.
• Supports: The Development team and Executive Director in fund development goals and grant reporting, the board finance committee management, and the Operations and Facility team in financing negotiations and pro forma development. Serves as liaison to Propeller Board Finance Committee.

• Payroll and benefits administration. Consistent accuracy of payroll, withholdings, and benefit (e.g., health insurance, PTO, etc.) payments.
• Ensures new hire documents are complete and accurate: New hires/contractors receive documents in a timely and user friendly fashion.  Documents are processed timely and in compliance with employment regulations.
• Ongoing monitoring.  Oversee and ensure supervisors are in 100% compliance with AmeriCorps paperwork requirements.

Critical Competencies

• Interpersonal skills — Able to tune into others’ feelings, thoughts, and motivations and earn trust by consistently demonstrating integrity, authenticity, and professional competence. Excellent communication and presentation skills. Executes duties with attention to customer service. Takes responsibility for resolving inquiries from teammates with accurate, consistent and timely responses.
• Management skills – successful experience empowering team members to achieve results. Experience motivating, coaching, and developing high-performing teams.
• Work ethic and follow through – Demonstrates tenacity and willingness to go the distance to get something done. Lives up to verbal and written agreements, regardless of personal cost. Able to produce significant output with minimal wasted effort.
• Organization, planning, and attention to detail – Able to meet deadlines and handle and prioritize multiple simultaneous requests. A documented history of successfully and efficiently driving projects to completion. Strong time management skills and ability to communicate production timelines on multiple projects. Plans, organizes, schedules, and budgets time in an efficient, productive manner. Precision and quality focused, methodical, with great patience and attention to detail. Does not let important details slip through the cracks or derail a project.
• Analytical skills – Able to structure and process qualitative or quantitative data and draw insightful conclusions. Enthusiasm and passion for data, data analysis, process management, process testing, details, and accuracy.
• Proactivity and quick learning– Comfortable working independently. Brings new ideas to the organization. Demonstrates ability to quickly and proficiently understand and absorb new information from new business models, critical relationships, and new sectors.
• Experience in nonprofit accounting (e.g. revenue recognition, public support testing, 990 reporting).
• Working knowledge of GAAP, audits, and other regulatory requirements in the financial field.
• Expert computer skills, including Office, with advanced proficiency in Excel and QuickBooks
• Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• Bachelor’s or equivalent knowledge + 4-6 years, or Master’s or equivalent knowledge + 2-4 years’ experience. CPA preferred.

Compensation: Commensurate with experience and qualifications.

• Senior Coordinator-level candidates: Salary begins at $53,000+ annually.
• Manager-level candidates: Salary begins at $61,000+ annually.
• Propeller also offers a competitive benefits package that includes health, dental, and vision insurance; long- and short-term disability insurance; retirement, paid time off, and professional development.

Travel with some evening and weekend work required. This is a salaried and exempt position.

Start Date: February 2019

To Apply
Apply here by presenting your resume, cover letter, and responses to the questions below. In your cover letter, please explain how you heard about Propeller and your interest and qualifications in the position.

• Why are you passionate about finance?
• What do you think will be your greatest strength in this role? In what way do you think you will need to grow the most to be successful in this role?
• What do you find gives you the most energy in your current work? What drains your energy the most in your current work?
• What are your salary requirements?

BACK TO TOP

Propeller Incubator Host, Work Trade

Your Role

As a host, you will be the first point of contact for our members, guests, and curious community members who come into the space. Your job is to orient all stakeholders to make sure that everyone is getting the most out of Propeller Incubator, our community and resources.

Host Responsibilities

• Front Desk: We ask that host greet visitors, answer co-workers’ questions, collect and distribute mail, answer the telephone, provide tours of the incubator, and process payments for Day Passes, Punch Cards, and Events. Hosts will also be expected to assist with opening, closing, and daily operations tasks.

• Propeller Project: We ask that hosts develop and implement a community project during their time here. Examples of community projects include organizing yoga classes, working on an Incubator member spotlight blog, pop-up breakfasts, round table discussions, happy hours, etc.

• Event Hosting; Propeller Incubator hosts off-hour and weekend events. Hosts are able to serve as building hosts for these events to maintain the security of Propeller Incubator facilities, assist with janitorial needs, support event registration, building opening and closings. Event staffing needs will be communicated at least one week before the event.

• Greet everyone who comes through the door, including members and guests. Direct everyone to appropriate locations throughout the building. Give tours to potential new members and curious folks who wander in.

• Keeping Propeller clean and well stocked. Propeller has biweekly janitorial service, but we rely on our members and staff to clean up after themselves in between. This means you will be expected to occasionally take out the trash, empty the dishwasher, clean up spills, make coffee, restock the bathrooms and kitchen, clear off conference tables, etc. as needed.

• Administrative and tech support for members; including receiving and distributing mail, installing printer drivers and troubleshooting printing issues, assisting with projectors and event set-up, etc.

• Answering the Propeller Incubator office phone and getting calls and messages to the appropriate staff members.

• Answering questions from members and guests about the building, neighborhood, Propeller services, other organizations, etc.

• Building community through member introductions and your special project. Interacting with members in the common areas and facilitating connections between members.

• Understanding members’ businesses and needs and finding potential resources for them within the network.

• You are welcome to bring other projects to work on while you are at Propeller, however we ask you prioritize your propeller host duties while you are on shift.

• Commitment to Excellence: Propeller Incubator Host Program is a reflection of our commitment to excellence. We ask that hosts call within 24 hours of shift to cancel, reschedule monthly hours when needed, and be punctual for their shifts.

• Hosts who do not fulfill expected duties and hours, or act outside of Propeller Incubator’s standards of conduct will be asked to forfeit their 24-hour access card to the Incubator Manager.

Time Commitment

As a host we ask you to commit to working 15 hours per month for a 2 – 6 month time frame.

Compensation

During 2- 6 months of your hosting, you will receive a co-working membership with 24/7 access, introductions and mentoring from Propeller staff when requested, references from Propeller team members, and access to meeting and event spaces for your own activities if needed.

To Apply:

Apply here

BACK TO TOP

Intern

Your Role

Propeller hires and works with unpaid interns in order to provide growth and learning opportunities to students in high schools, universities, colleges, and trade schools and/or to provide volunteer experience to non-students.
We accept applications for internships year-round. Selection is based on the applicant’s interest and Propeller’s need. We accept applications for internships in all departments: programs, fundraising and development, marketing, business and operations, and incubator management.
We ask that our interns commit at least 5 hours per week for 5 weeks in order to gain the most meaningful experience.

To Apply

Apply Here

BACK TO TOP